How to Automate Your Inspection Process
So you want to know how to automate your inspection process and remove paper-based systems to assist your business? Pervidi provides practical inspection solutions for businesses to easily adapt to and implement into their operations using mobile devices and a web portal. As Pervidi is tailored specifically to your business, we can ensure our paperless solution meets your requirements and means of use. With close to 20 years of experience in automating inspection processes, you can be assured you'll be in safe hands, guided through the process by qualified technicians and business analysts.
Pervidi has continued to evolve and provide a customisable, automated solution to meet customers' needs. By using the Pervidi solution it saves time, money, and work efficiency through innovative features such as speech-to-text, real-time reporting, web portal, online databases, offline functionality, and barcode reader - just to name a few.
By analysing your field operations and reviewing what is most time-consuming, you can create an automated solution and routine procedure to speed up and replace paper-based prior processes. Often for businesses, paper lists and data collection are not only time-consuming to conduct but require significant time to handle - mainly double data entry - sort, file, retrieve, and analyse. Pervidi recognises this common problem and aims to remove unnecessary paper-based forms from your field activity business to ultimately save you money, time, and allow your business to operate more efficiently.
Pervidi's 4-Step Model to Automate Your Inspection Process
Identify
Does your business use paper checks, forms, and audits? You will need to conduct an internal review to see where paper forms are still being used in your business and consider each form's role. Often sorting and handling paper is the most time-consuming activity. Introducing electronic forms instead of paper forms might require a change in management for the staff involved. Make sure that during this phase you involve all stakeholders in the organisation - Human Resources, IT, and the employees themselves.
Review
Once unnecessary paper forms have been identified, management must consider whether they can be replaced electronically and measure the cost-benefit of introducing a paperless application and workflow. To conclude whether the paper system is necessary or not, management must also consider the effect it has on business operations and how improving the paper flow will save time and improve the data collection process. This stage is completed by staff referring to similar scenarios in previously collected data and management estimating the cost-benefit by switching to paperless systems.
Select Your Device
Choosing the mobile device to be used is a critical step. Consider Bring Your Own Device (BYOD) or dedicated devices. Review device requirements - barcode reader, rugged casing, screen size, operating system (Android or iOS), and mobile device management tools to manage the fleet of devices. Management can then configure the Pervidi inspection solution and create the electronic forms, dropdowns, pick lists, corrective action reports, and notifications. The corrective actions can automatically trigger an action - such as emailing the appropriate user with all the information required to rectify a deficiency. Run use cases to test the forms and the devices before going live.
Monitor
To ensure the paper system has been successfully automated and implemented as an electronic system, management must test the system to ensure not only that the automation works desirably but that all parties involved in the action are informed. Staff can create routine checks on all existing automation in place to ensure the triggered procedure is effectively addressing each issue.
By combining your smartphone or device with Pervidi software, operational efficiencies, control, and accountability will increase productivity, profitability, and quality of work overall. Our recommended 4-stage model allows businesses to remove paper forms and implement automated responses accordingly.
Ready to automate your inspections?
Let Pervidi guide you through every step - from identifying paper-based bottlenecks to deploying automated, mobile-first inspection workflows across your business.
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