Modern times calls for modern inspection management of your business, organisational activities and day-to-day procedures.
With an increasing strain on modern organisations to move digital, be forward-thinking and comply with strict environmental standards, taking your operations paperless is a sure-fire way to take your business to the next step. Inspection management with digital solutions is today possible thanks to the widespread availability of mobile technology, internet and tech-savvy employees in the workforce. Employees already fluent in the language of iOS and Android can use devices for work purposes from day one with virtually no training needed.
Going paperless can mean several things to an organisation, but for inspection management it is vital to take the entire procedure digital. This means everything from the inspection itself to the analysis and strategic decision making. Inspections can be carried out by inspectors using mobile devices in the form of tablets or smartphones just like their consumer versions. On these devices are preloaded applications which allow an inspector or machinery operator to carry out their necessary inspection or pre-start check with ease. Checklists can be preloaded via the back-end web-portal available and accessible via any internet connection login. The checklists can hence be easily updated and be changed to comply with regulations, or inspection requirements. Using the features of a mobile device like the camera, the inspector or user can take pictures as evidence or scan barcodes for quick information. The touchscreen is perfect for rapid data entry, annotating aforementioned images or make drawings and illustrations. The application also makes use of technology like an offline reporting to make sure inspectors are truly unrestricted, and simple attachment of reference material to specific sub-parts of checklists. Inspectors will have all the information and data they need to make decisions and record information as well as possible.
The benefits are also fruitful for the management level of an organisation which get life cycle tracking in a cradle-to-grave style for every asset or equipment piece that they include within the system. This helps with ROI analysis, quality assurance and safety and regulatory compliance. Management can also take advantage of the built-in analysis of every inspection report against historical archiving of similar inspections. This works alongside any other business intelligence programme providing a comprehensive informative look for management. At this level management can also pre-configure corrective actions for inspectors so that quick decisions can be authorised automatically without a long-winded approval process. This also means maintenance and repair teams know the actions taken to rectify a problem or halt the decay of an asset. With everything being digital and working from the same CMMS, the entire inspection team can be kept informed by automatic email alerts about changes to checklists, completions or problems. With so much information being shared, the efficiency and effectiveness of reporting improves dramatically.