Asset Management is fundamental for keeping track of what’s happening in your business or organisation. Paperless can make it quick and easy.
For a business to be successful, it is critical to ensure smooth operations so that customers are offered the services they require quickly and effectively. Every business needs to have easy access to its assets. Pervidi provides adaptable tracking of corporate assets and equipment including the asset life cycles, move-management and performance. Reporting, assignments, requisition/return functionality, and optional integration of barcodes and/or RFID tagging makes asset management simple and productive.
Pervidi’s Key Benefits:
Enables users to efficiently and effectively plan and execute tasks, meant to maintain operations and assets.
Adds value to operations, increases return on investment and extends the useful life of assets and equipment.
Assist in ensuring maximum up-time of equipment; critical to the production and operation of the business.
Combining software, Mobile Devices, and web portals, Pervidi Asset Management/EAM enables the flexibility to manage any asset at any level of detail that you require in a cost effective manner. Effective asset management strategies that are tailored to suit your specific needs and requirements can enable you to identify and prevent exposure to loss thereby protecting your company’s valuable assets. Handheld scanners dramatically simplify the way you perform audits and data collections, allowing you to dramatically improve audit process and reconciliation. Pervidi Asset Management/EAM can track the asset and its history, enabling you to drive effective decisions on the asset’s utility.
Stories of using Pervidi for Asset Management:
Offshore Drilling Contractor: A Pervidi Case Study
James, Rig Safety and Training Officer for a major offshore drilling contractor, is responsible for all safety equipment maintenance and inspections on the oil rig organisation he helps oversee in the Gulf of Mexico.
“We have a 200-man rig that is 834 feet long and 30 stories high from crown to keel. It’s as heavy as an aircraft carrier,” he explains. “To do our work, we cover a lot of ground in a day and are constantly moving back and forth across the rig.”
When James first began his offshore work for the organisation in 2001, equipment safety tracking was done using hard-copy printouts of Excel spreadsheets. Safety staff would record their notes by hand, taking care that the paper didn’t get wet or sustain damage before they could return to the office and type the data into their computers.
In March of 2008, James was introduced to the Pervidi system an electronic system that supports inspection tracking, consistent compliance and safety management and risk mitigation—and he immediately recognised it could be of value for his organisation, and he was eager to try it. However, it wasn’t until March of 2009 when he began working on a brand new rig that he was able to follow through and test Pervidi.
“The new rig was being built in Korea,” explains James. “I approached my manager and told him I had heard of Pervidi and wanted it. Fortunately, he said yes, and we ordered it and implemented it right away.”
James explains that they chose the Pervidi Web Pro edition where data resides on a Techs4Biz data server and information portal. The system allowed them to track and record information online from where the rig was being built in Korea and when the rig was finished and transported to the Gulf of Mexico, nothing needed to change, and there was no interruption in their work or any data conversion needed.
As they were getting the system up and running, James says he was highly impressed with how Pervidi developers were able to work with his team to quickly customise the program so it fit their rig and their unique needs. “They did everything I asked, and customised the program for us,” he says. “It worked great and because it worked so well here, we adopted Pervidi on some of our other rigs.” Today, his team tracks more than 700 pieces of equipment using Pervidi and he says he estimates it saves them approximately 150-200 tracking hours per year.
On the back end, there is tremendous value in the sense of assurance that goes along with Pervidi — knowing that good, complete records are available immediately when an auditor requests them. “What’s the bottom line?” says James. “With Pervidi, you invest a little up front, but you gain major dividends almost immediately.”
Samsung Australia – Anaequip Medical: A Pervidi Case Study
“We saw an opportunity to become as paperless as possible with the advances in technology and efficiency of in-field technicians, which would in turn speed up our overall workflow and allow us to better service our clients,” said Mr Herreen. “We started working with Tech4Biz in 2007 to move our data and analysis systems across to Pervidi Software – paired with a PDA (Personal Digital Assistance) application that automated the process of data entry and reporting with a paperless inspection solution,” he said. “When Pervidi became available on the Android operating platform, we were keen to upgrade to the bigger screens available on tablets. We were looking for a mobile device that would be easy to use, offer more features and allow for memory expansion to enable us to complete inspections with all necessary resources at hand and in a more efficient manner. The Samsung Galaxy Note tablet met all our criteria.”
Seamless upgrade to a new mobility solution
The company worked with Tech4Biz to purchase and introduce the Samsung Galaxy Note tablets, maintaining the existing data in the back-end Pervidi system. “With seven years’ equipment and inspections data already housed in Pervidi, it was critical to have a smooth transition to the new devices. Tech4biz worked with Anaequip Medical to install the Pervidi paperless application on Samsung Galaxy Note tablets, maintain access to existing data and train staff on the new products. We also maintained a backup system for the Pervidi Software application which secures the company’s database,” said Mr Naaman Shibi, General Manager, Tech4Biz.
Anaequip Medical service technicians now use the Samsung Galaxy Note tablets when completing inspections and servicing in the field. With access to the Pervidi paperless application, the technicians can be notified of scheduled parts replacements and electronically record the results of medical equipment servicing using manufacturer checklists, while taking into consideration relevant Australian Standards and feeding data back to the asset management database. The system also flags outlier and suspected false data for immediate correction
Real time automation and increased employee efficiency
By becoming a more mobile and digital workforce, Anaequip Medical’s technicians can work more efficiently, utilising the features of the Samsung Galaxy Note tablets to easily complete checklists, access reference manuals, capture defects and report in real-time to clients. “Previously, we had to carry large equipment manuals to each inspection site and take numerous data sheets and price lists to fill in which could be lost along the way,” said Mr Herreen. “The Samsung Galaxy Note tablets, hosting Pervidi paperless application can provide easy access to our electronic resources. The S-Pen and speech-to-text functionalities can also allow the technicians to make their own notes on manuals and documents.”
“Our technicians can also quickly follow up on faults and maintenance required, utilise the tablet’s camera to take high quality images for visual identification of faults and automatically order replacement parts in real-time, which saves on potential downtimes. We can also save time conducting the inspection by selecting results from a drop-down list and by having the ability to deliver remote support from Tech4Biz if required,” he said.
“Going paperless has been a huge success for us. We’ve had great feedback from all our staff about the ease of using the tablets and how we are now all synced together. By linking calendars as well, we all know each other’s location and can respond to callouts in a much more efficient way.”
An overview of Pervidi’s features can be found here. For more information regarding inspection management in action visit our Article Hub for business examples or contact us directly to discuss your inspection management needs.
