Heating Ventilation and Air Conditioning (HVAC) inspections are increasingly going mobile, contributing to higher efficiency and productivity as well as faster access to information in the field. Paperless and mobile forms have become a vital tool.
Paperless and mobile forms have become an important component of performing HVAC servicing and repairs with a tablet or iPad being used to record inspections, servicing and repairs. Most tablets operate on Android or iOS operating system and are very similar in functionalities such as battery life, imaging capabilities and durability. Information available in a paper form or an Excel spreadsheet should reflect in the paperless form, which should also be designed to improve the HVAC technician’s ability to access and utilise the data. For example, if the technician fills out a report providing specific information on a Water Cooled Unit Inspection, the paperless solution application on the tablet should fulfil the same function. The HVAC technician should be able to pick from a list of possible choices, use the speech to text function to add comments or type in information required using the device keyboard. The paperless solution on mobile devices makes current, past, and future information accessible and easy to use for the technician in the field.
HVAC paperless applications should be designed to collect information, display and manipulate information, and transfer information to and from a database at the backend seamlessly, maximising utilisation and ROI. The database application should provide a variety of operational and management functions including scheduling, tracking, corrective actions, client access, trend and forecasts, management functions, reports, and analysis tools.
