Pre and post rental inspection is a fundamental part of the hire procedure. It is not only the responsibility of both the renter and owner to assess potential damage during the rental period, but also an important record of condition and maintenance.
For any pre and post rental inspection, it is therefore important to have the best management tool and checklist available. Today, the market leader is paperless inspection applications. As well as providing a dynamic tailored software package for easy integration into your business, digital inspection applications are a straightforward way of taking your business digital. Customisable checklists on your smartphone or tablet device means inspectors can quickly and efficiently carry out pre and post rental inspections and improve efficiency.
A sample pre and post rental inspection routine:
- Safety walkthrough
- Condition report
- Fuel check
- Feature overview
- Documentation completion
Whilst this simple 5 step routine can seem quick in theory, that sometimes isn’t the case when paper is involved. Paper checklists are slowing down inspections with a tendency to get lost, damaged, leave too much to interpretation and be a logistical nightmare for filing. Why waste time with this process whilst your customer is eager to hit the Great Ocean Road or get the fleet on the road? Paperless inspection applications are proving to be a modern answer. Features of the common mobile device are adeptly suited to use in inspection. The camera can be used to take photos of damage, which can also be annotated to highlight the extent of damage for later reference. The touchscreen can provide quick standardised response checklists for a faster process. The GPS timestamp can effortlessly record which depot the vehicle or asset was taken out from. There are numerous ways in which the mobile device shows itself as a logical companion to pre and post rental inspection staff.